Choosing To Move On

Prepare Your Important Business Documents For Move Day

26 May 2020

Georgia Shaw

As you make the transition from your current office space to your new location, preparation is very important. To make this process as smooth as possible, it is important to ensure that your important documents make it to the new location safely and organized. Discover some of the things you can do now to aid in this process.

Shred What You Do Not Need

Take an inventory of the paperwork you have to determine what documents you no longer need. Documents that have been scanned into digital format or are no longer useful should be shredded before the movers arrive to begin the packing process. 

Not only will this step help you get more organized before the move and free up space at your new office, but it can also reduce your moving costs. The fee for a commercial move is sometimes assessed based on the total weight of your goods. The less paper you transport, the lower the weight of the move and the lower the cost. 

Set Aside Confidential Documents

If you have confidential documents stored at your business, you need to make sure these documents are handled correctly. These documents typically include those that contain private health records or financial information. If your company has these documents, you are legally required to safeguard them.

Commercial movers are legally bonded and work to protect each customer they assist, but the law might require that these documents be sealed or locked before transport. Check your state's guidelines so that you can prepare these documents as necessary to ensure you do not violate any requirements. 

Provide Specific Instructions

After you have made an inventory of your documents, discarded what you do not need, and prepared confidential documents, you need to let the moving company know about specific instructions you have. For example, if you are moving to a multi-level office building, you might separate departments by floors, such as by having account management papers on one floor and financial records on the other. 

If you let the moving company know where you want your labeled documents to be located at the new facility, you will make the unpacking process much easier. You will also reduce the potential for misplacing any records and avoid any delays that come with this sort of mishap.

From your important documents to your equipment, a commercial moving company is here to help you facilitate your move as smoothly and efficiently as possible. 

To learn more about what to do, contact commercial movers near you.

Share

Search